In today’s highly competitive job market, every little detail counts more, so how you deal with your communications. Google mails have a lot of features that can Constantly improve your productivity and professionally, whether for applying jobs Or internships, networking, or just keeping yourself organized.
These are the Top 20 Gmail hacks will help every student before Cracking The Job:
1. Unsend Emails with Undo Send
We’ve all hit send on an email, only to panic a second later. Fortunately, Gmail’s Undo Send feature means you can recall emails up to 5-30 seconds after sending. To turn this on, go into Settings > General > Undo Send and select your cancellation time period.
2. Organize Your Inbox with Labels
Labels work almost like folders but are more flexible. This will help a person in segregating Gmails into various sub categories such as “Job Applications,” “Assignments,” “Networking.” You can also do this by Taping or Clicking the “Labels” tab on the left sidebar, then “Create new label.” You will be able to find your important emails easily and keep your inbox clean and safe.
3. Filter: Automating Email Management
One of the most useful tools that makes one save much time is filters. Filters let emails sort automatically in, label, or even delete email-based criteria like sender, subject, or keywords. This can also include filtering all emails from job boards to a label such as “Job Opportunities.” Go to Settings > Filters and Blocked Addresses to create your filters.
4.Save Time with Canned Responses
If you are regularly type of identical emails – say, thanks notes or follow-up messages – Google mail Can Response features is the lifesaver. You will be able to create and save email templates and then, with just a few Steps, insert them into any new email. This feature is turned on in Settings > Advanced > Templates.
5. Schedule Emails for Perfect Timing
Timing is everything, most especially when sending emails. One can use Gmail’s ‘Schedule Send’ feature to draft an email now and send it later. This comes in particularly handy in case you want your mail to reach someone during business hours, or while applying for jobs in another time zone. Just click on the down arrow to the left of the Send button and then choose “Schedule send”.
6. Declutter with Mute Conversations
Sometimes email threads can get noisy, especially when someone CC’s you to a very long conversation to which you don’t have any input. Gmail’s Mute feature allows you to mute them. This way, conversations you mute will skip your inbox, going straight to archive so you can get a clean view of what’s important.
7. Fast Searching of Email by Advanced Search Operators
Gmail’s search bar can sometimes be more powerful than you think. With advanced search operators, you will be able to find any specific email using a really short search. For example, “from: [email protected]” returns all emails from that sender, while “subject: interview” returns emails that have “interview” in the subject line. You can also combine operators for more precise searches.
8. Create a Professional Email Signature
Want a digital business card? Your email signature should actually include your full name, contact information, and even a link to your LinkedIn profile or your own website. Just follow these steps to set up the signature: Settings > General > Signature. This brings professionalism into all the emails that you send.
9. Access Emails Offline
With Gmail Offline, you can read, response to, and search your Google mails messages even when you are not connected to the Internet. This is So useful when you’re traveling or Out of coverage areas with bad access to the Internet. Just enable Gmail Offline from Settings > Offline and check “Enable offline mail.”
10. Protect Your Account with Two Step Verification
Security is important, especially when you are dealing with private information like job applications. Two-step verification provides extra security whereby other than a password, there will be another means of identification, usually including a code sent to your phone. Do this by going to settings > Google Account > Security > 2 Step Verification.
11. Priority Inbox for Important Emails
Priority Inbox automatically moves any of your emails to the top, flagging important messages first. It is a very useful feature if one has to juggle between job applications, classes, and extra-curricular activities. To turn this function on, go to Settings > Inbox and select “Priority Inbox” from the Inbox type menu.
12. Snoozing Emails
Not every email requires a response at all. Gmail’s Snooze feature allows you to remove an email from the inbox only to let it pop back into the inbox at times that are most conducive for you to respond. Hover over the email, click on the clock icon, then select when it should come back to your inbox.
13. Integrate with Google Calendar
This can be integrated further with Google Calendar, which keeps all major deadlines and meetings at your fingertips. You can enable this feature from the settings in Gmail to let Gmail automatically add an event in your Google calendar whenever you receive any email related to some event. You can create an event directly from the email by clicking on the calendar icon next to it.
14. Boost Productivity with Keyboard Shortcuts
Keyboard shortcuts can save one quite some time when managing your email. For instance, just press “C” to compose a new mail, “E” to archive an e-mail, or “Shift + U” to mark it unread. Settings > General > Keyboard shortcuts will turn on keyboard shortcuts.
15. Handle Multiple Accounts With Several Inboxes
In case you have over one Gmail account—for instance, a personal and school account—you will be able to deal with them from one inbox with the ‘Multiple Inboxes’ feature. Now, this characteristic shall help you view, at a time, diverse emails on your screen to avoid pressure from constantly switching from one to another. However, how do you set this? Just open Setting > Inbox > Multiple Inboxes.
16. Capturing Ideas with Google Keep
Google Keep is an application that is pretty well-integrated with Gmail, allowing you to create quick notes and to do lists right in your emails. This helps in keeping tasks and ideas organized for easy tracking. You’ll only need to tap the icon of Keep in the righthand sidebar.
17. Clean Up Your Inbox: Get Rid of Newsletters
If you’re swamped with emails, unsubscribing from newsletters and promotional emails should be no more than a few clicks. Be watching for the “Unsubscribe” link at the top of promotional emails, which prevents future emails from reaching you.
18. Archive Emails to Clean Up Your Inbox
Archive instead of deleting email: It may be worth archiving them rather than removing. Archived emails are removed from your inbox but remain in your account; it’s just easy to get them back when you need to refer to them later. This keeps your inbox clean without losing important information.
19. Stay on Track with Google Tasks
Google Tasks A minimalistic to do list application integrated along with your Gmail. Add tasks directly from your email, so that you never have to recall anything, such as following up on an item or a due date. Access Google Tasks from the Gmail righthand sidebar
20. Backup Your Gmail with Google Takeout
Back up your Gmail Account Before jumping head-first into the job search, you’ll want to back up your Gmail account. Google Takeout allows you to download a copy of your Gmail data, so that nothing of importance will be lost by accident. This can turn out to be quite helpful when moving to a new email service or just archiving personally.
Conclusion:
Master these Gmail hacks, and you will be better prepared to overcome all the demands that come your way from job hunting and professional communication. While those tips can help a person stay organized, with them you will have an edge in the ultra-competitive job market. Begin applying those hacks today, and see how that level of confidence grows with that productivity.
